Victoria Park State School - P & C Minutes (August 08)

P & C Minutes (August 08)

VICTORIA PARK P & C

MEETING HELD 13/8/08

Meeting opened:
7.20pm.
Attendance:

Linda Keates, Raelene McBride, Kathy Walz, Leon Walz,

Julianne Allwood, Peter Mandryk, Stacey Brazil
Marianna Boland, Jacqui Patterson, Heather Fortescue,
Apologies:
Lisa Rapley, Michael Hansen
Minutes of previous meeting taken as read.

Moved that they be accepted as a true and correct record

Moved: Marianna Boland Seconded: Jacqui Patterson

Business arising from Previous Meeting:

Breakfast Club

from home. She also spoke to Chaplain, Russell Murphy who is going to check into who is responsible for

providing new ones. He believes funds from Rio Tinto and Red Cross are held in an account for us. He

will investigate and let me know. Jacqui is also to undergo Red Cross Volunteer Training Course so

program can be operated in the absence of Lisa or Russell.
– There is a shortage of cereal bowls for some reason. Jacqui has brought in some extra
Heavy duty soap dispensers

dispensers put back in their place. Note to parents to go in next newsletters advising issue had been

addressed but this is what resulted.
– These were supplied however foam in some only lasted one week. Old
Drink machine for staff room
– This machine will arrive next term.
Pool Matting
– Raelene has seen Toni Armstrong again. Funding for this matting is available.
Correspondence Outwards:

Nil

Correspondence Inwards

- Letter of thanks from Col Morris

- General invoices & catalogues as per correspondence folder.

- Emma Spindler, Emily Taylor, Sean Govey & Katrice Barnes – Year 5

Request to hold fundraising sausage sizzle during “Anti-Poverty Week”

- Asthma Foundations of Qld – re: asthma management practices training

- Anna Bligh, Qld Premier – Invitation to Community Cabinet Meeting

- South Mackay Newsagencies regarding booklists

Uniform Shop Report - Julianne Allwood

Price of polo shirts to increase from $24 to $26. Older style dress to be increased from $30 - $34.

Currently in stock we have 3 x Size 6’s and 10 x Size 10’s. Price increase due to Marvic becoming more

expensive. Perhaps a seamstress could be found to make them cheaper. There is an issue with the new style

of dresses being tight under the arms. Suggestions are a dart or tab at the back.

Julianne has spoken to Margaret Dean regarding Prep Hats. Plain yellow would be preferable with a toggle

at back. Wider Brim or bucket hat?

A couple of new options were shown. Culottes - $13.98 sell for $18. Made from Polyester Viscose and

supplied by Milford.

Skorts $12.95 – Sell for $?. Polyester/Viscose/Garbedine . Logo on these suggested.

Treasurer’s report – “As per Raelene McBride’s report”

We have a bank balance of $57,409.56 as at 29

The Tuckshop has made a profit of $4730.50 for the month of August, with a total of $11,277.16 so far this

year.

The Uniform Shop has made a loss of $40.50 for the month of August as there were purchases of

$2,828.78. We had sold $2,788.28 with a total of $8,132.17 so far this year.

Have to wait until end of this month to give a total on the fundraising as all figures are not completed for

the Rock & Roll night to give us a true figure.

The meeting has been held with Sue & Natalie with the main concern being register discrepancies. I had

organised for Ken from Cross Office Choice to come down and do some more training. Hopefully this has

helped Sue & Natalie in balancing at the end of the day. Jacqui has a copy of the meeting minutes if you

wish to read them.

I have transferred the $60,000 into the Busienss Online Saver Account.

I would like the accounts that were paid in August which were $18,057.91 be ratified.

Raelene McBride

Treasurer
th August, 2008.
Moved: Raelene McBride Seconded: Marianna Boland

Administration Report: - By Peter Mandryk – Acting Principal

PRINCIPAL’S REPORT

P & C MEETING Sept 10 2008

Learning

·
Teacher/Parent Interviews (Sept 15-19);
·

continue preparations for Eisteddfod (Oct)
Musical groups successful at Mackay Orchestra & Band Festival (Sept 7) &
·

Credits, Distinction & High Distinction)
International Academic Competitions … good results in Maths Comp (4
·
Successful Yr 6 Camp … need review of Camping Program?
·
Excursion Approvals
o
Rewards Days

Prep –

Yr 1 -

World)
Yr 2 – Thurs 18th Sept 9-9:30 Singing; rotations; Shared Lunch; Video (Around the

Yr 3 – Thurs 18th Sept 9:30-1:30 Indoor Sports Centre

Yr 4 -

Yr 5 - Mon 15th Sept BG's from 11am to 1pm

Yr 6 – Tues 16 Sept from 1:00pm - 2:45 pm at the Infants school. "Mock Olympics"

Yr 7 – Mon 15 Sept Silver Bird Restaurant 1pm
·
Sports
o
Cross Country & Ball Games on Wed Sept 17 (last week of term)
School
.
·

Week 3)
Ministerial PFD – Mon Oct 6 (first day of Term 4) – state wide PFD Oct 20 (Term 4
·

Lucky Draws
Behaviour Management: Greater recognition of positive behaviours – Gotcha Cards &
·

Sport?)
2009 School Budget – is there any direct P&C contribution (eg to Library, ICT,YES – ICT – Interactive White Boards
·
Facilities
o
New Playground equipment - 3 Tenders are required.
·
School Finances: Balance Sheet Summary - Cash At Bank $80 896
·
School Council - Term 4 date (do you wish to continue with a School Council?)
Workforce

·
Peter M continuing AP until end of 2008
·
Yr 6 teacher Susan Cummings won a 2008 Smart Classrooms Teacher Award.
·

Positions. Business Services Manager positions still unresolved.
Confirmed workers in AO2, AAEP, 20.75hrs/wk Cleaner & 0.5 Groundsperson
·
Week 9 – all Yrs 1-3 teachers will participate in Literacy PD
·
Susan C 2 weeks LSL, Louise & Jamie Blanch LSL in Term 4.
Significant Term 4 Dates & Activities:

·
Trial of P-3 & Yrs 4-7 separate Assemblies in Term 4.
·
Trial of alternate arrangements for Yrs 6 & 7 second break
·

2009
Selection processes regarding students new to Instrumental Music Program in
·
Yr 7 Student Leader Selection Process – Leaders ready for new year.
·
Awards Ceremonies (Criteria Based)
Other
:
·

P&C
Free Dress Day – Thurs Sept 17 … ½ MNSS Cancer Fund Raiser & ½ VPSS
·
Fair Issues – enough volunteers?
·
Booklist Format
·
2009 School Calendar – ½ school & ½ P & C
·

facilities in old infants covered area. MCSP are liable for safety
School Age Care Program (Term 4, 2008) - Approved request to use sporting
·
Prep Welfare Program (2009)
FUNDRAISING REPORT

P&C MEETING 10/09/08

Rock and Roll Night was held last month and whilst not as much money was raised as in

the past couple of years, I think a good night was had by all who attended. Normally the

Rock and Roll Night is held during term 1 (weeks 7 or 8) however if the P&C wants to

do this next year we cannot wait until after the AGM to arrange as we will be in the same

position as this year. If OK, then I will see if we can book The Nightowls for either

Friday 14

committee would only need to confirm and then organize the refreshments etc. Is

everyone in agreeance with this?

Toy Catalogues are out – response has been fairly slack. I will collate orders and send off

over the school holidays. Hopefully the Prep/Year 1/Year 2 can get some educational

materials etc out of this.

Within the first 3 weeks of next term, year 2 and 2/3 classes will be doing a calendar

fundraiser which will raise funds for them to purchase more resources for their classes.

The Christmas Fair is only 10 weeks away and preparations have begun. Hatfields have

again agreed to donate $1000 grocery voucher as first prize in the raffle and I am still

waiting on hearing back from some other businesses for the minor raffle prizes. All rides

etc have been reconfirmed and other things are beginning to be organized.

Notes will go out early in Term 4 regarding the Xmas Fair and requests for helpers. I

would like to ask whether there would be some parents on the P & C who can help man

the P & C Room in the 4 weeks leading up to the fair (from Monday 28

day of Fair – 21

every morning and most afternoons to receive and receipt raffle tickets, armbands and

stall donations etc. If you can help out please let me know as I am unable to be here at

the school every day myself and would appreciate anyone else helping me out with this.

If need be I can do up a bit of a roster for everyone who can assist.

I have not heard back from Domino’s Pizza re: dough raising night however I will follow

them up and see what is going on before next meeting in October.

Linda Keates

FUNDRAISING CO-ORDINATOR

Linda advised would like to hold Rock N Roll night in term 1 next year. Need to book

band now.

Pupil free day 6/10 – Raelene to approach teachers for commitment to fair.

Separate fair meeting to be held.
th or Friday 21st of March next year. Then after the AGM the fundraisingth October untilst November). We will need at least 2 people to be in the P & C Room
Moved: Linda Keates Seconded: Kathy Walz

Tuckshop Committee Report – Kathy Walz & Julianne Allwood

Sue Behan approached Julianne requesting struts for tuckshop shutters. There are 3 shutters and 2 struts

would be required on each. Concern was expressed that they are fairly strong and may fly up and hit

student waiting outside. Suggestion was made to have lock on outside fitted.

Tiles around benchtops cracked. Replace with laminate? Leon Walz offered to price and look into

donating stainless steel as an alternative. Better for WPHS & hygiene.

Moved: Kathy Walz Seconded: Raelene McBride

General Business:

Anti Poverty Fundraiser

Suggest holding on Thursday 16/10.
- Approval given under majority vote. Jacqui to discuss with Kristy Rigby.
Promotion of P & C

P & C email to be operational again and will be redirected to Jacqui’s home email.

Representation at P & C Orientation. Day.

Plan for next year now – set fundraising goals. Do we have to resort to a levy?

Regular insert in the newsletter – Jacqui & Linda to organise.
- Leon raised the issue that we need to promote P & C more.
Drop off zone signage

1500mm x 900mm

“Drop Off Zone – 2 Minutes Parking” 850mm x 700mm

Universal Signs – 2200mm x 850mm – size of fence panel

“Stop, Drop & Go – 2 Mins Parking Only”

Universal signs was preferred option.

Gift for Col Morris - $250 budget set – Jacqui & Raelene to shop for watch.

String ensemble vests – Jacqui to advise Marilyn Stokes we are prepared to fund another maximum of ten

vests.
– Sun City Signs “Stop, Drop & Go” & “2 Minutes Parking Only” $322 + gst
Next Meeting: Wednesday, 8

Meeting Closed: 9.05pm
th October