| P & C Minutes (May 08) |
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VICTORIA PARK P & C MEETING HELD 14/05/08 Meeting opened: 7.10pmAttendance: Lisa Rapley, Michael Hansen, Michael Post, Marianna Boland Kathy Walz, Leon Walz, Raelene McBride, Jacqui PattersonApologies: Heather Fortescue, Julianne Allwood, Col MorrisMinutes of previous meeting taken as read. Moved that they be accepted as a true and correct record Moved: Marianna Boland Seconded: Jacqui Patterson Business arising from Previous Meeting: Breakfast Club – This has proved to be very popular with numbers increasing each week. Last Monday 220 students used the service. Children with genuine needs are turning up. Year 7 volunteers are working well. There has been a slight impact on the tuckshop takings. Drink machine for staff room – Stacey Brazil has received a presentation from Coca Cola. Passed on to Michael Hansen who will discuss with Col when he returns. Correspondence Outwards: Nil Correspondence Inwards - General invoices & catalogues as per correspondence folder. - Telstra – re: change to billing monthly instead of quarterly. - ACSEA – committee manual at reduced cost of $250 – Marianna to organise one. Treasurer’s report – “As per Raelene McBride’s report” “ Well everything seems to be going ok except for the tuckshop who don’t “like” us very much at this point in time due to the cash register being part of their daily routine. I’m sure it will all sort itself out – just a few teething problems. We have a bank balance of $135,196.40 as of the 30 we put some of it in a Term Deposit but this was voted against. I would really like to put at least $60,000 into a term deposit for a last six months. I know we have earmarked some of the funds but still feel we are going to benefit from doing this. The Fundraising Committee is starting to fundraise this month so these funds will be accessible. The Tuckshop has made a loss of $302.51 for the month of April. The reasoning is sales are down by $1,450.00 and the cost of stock has gone up by $2,284.18 for the month but of course these figures vary from month to month. However we have made a profit of $8,869.14 for the year so far. The Uniform shop has made a loss of $2,195.86 for the month of April. The reason for this is purchases for the shop were $4,976.86 which was for 130 T-Shirts, 50 Chair Bags, Navy Jumpers, Dresses and Hats. The T-Shirts are now costing $23.21 to buy. We will need to increase the price to make a better profit to cover the Eftpos facility cost. Everything else seems to be fine at the moment. We have made a profit of $5,586.80 for the year so far. I would like to have the accounts that were paid in April which were $15,047.89 be ratified. th April, 2008. I had suggested at the end of last yearMoved: Raelene McBride Seconded: Marianna Boland Administration Report: As per Michael Hansen’s report in Col Morris’s absence – copy attached to minutes. Moved: Michael Hansen Seconded: Jacqui Patterson Uniform Shop Report Please refer to Treasurers Report Fundraising Committee – “Linda Keates & Lisa Rapley” Please refer to report attached. Linda brought up a couple of other fundraising ideas. Parent Direct toy catalogue – 20% of sales would come back to the school. This would be geared more towards the lower grades. Calendars/Picture Plates - Linda to discuss with Margaret Dean to see which would be preferable. Moved: Linda Keates Seconded: Lisa Rapley Tuckshop Committee Report – Kathy Walz Sports Day menu for 23 Cash register is up and running. There have been some initial teething problems. Only $6 out last Friday when Kathy worked. Raelene has created a spreadsheet to track items which are selling well. rd May is out.Moved: Kathy Walz Seconded: Stacey Brazil General Business: QCPCA re: Compulory Student Protection Management Strategy. This needs to be endorsed and implemented by 30 Meeting needs to be held with Col and committee members. th June, 2008. Marianna to peruse literature.Term Deposit – three months at a time. Under a unanimous vote, it was agreed that $60,000 is to be invested in a term deposit forNext Meeting: Wednesday 11/6/08 Meeting Closed: 8.00pm |