“At the last meeting I read out the Audit. Since then I have been doing some investigating.
In regards to the Super that had been incorrectly paid it was because Karen had put the $450 in the wrong
part of the database. I have gone through the wages book and worked out what the girls should have been
paid. It only turned out to be the last 6 months which was not as bad as I thought it was going to be.
The total amount owed is $1,126.96 and maybe a little interest. I am not sure as yet I have to ring the
Super people in regards to how I rectify this problem.
We will also need to purchase the register for the Tuckshop that has been talked about for the last few years
and nothing done.
receipted properly so we need to make sure that what comes over the counter is being tracked and banked.
We need also to make sure that any money that is taken is to be receipted and balanced before banking.
In regards to the invoices, I stress that you need to pass any invoices that you may get and give them to me
in my mail tray in the P & C room. If I give you a cheque, please write the cheque number on the invoice
or docket.
Bank reconciliation – there were a a couple of double entries which have now been fixed.
That is all the problems that came up in the audit. I am hoping that once these procedures are put in place,
this will rectify them and we will have a better audit next year.
The Tuckshop so far has made a profit of $6,077.50 & the Uniform Shop, profit of $6,443.18. We have
had to pay out the accounts for uniforms which came to $11,747 hence why profit not so big for the
beginning of the year.
The bank balance as of Feb 29 was $151,640.74.
I would like to have the accounts that were paid in February which were $21,505.06 be ratified.
The breakup of the amount is as follows:-
CBA Fees $ 64.74
Donations $ 945.00
Wages $ 3,235.41
T/S Expenses $ 3,645.73
Xmas Fair $ 760.00
Uniform Shop $11,747.02
Stationery $ 7.15
Accountant $ 1,100.00
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