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P & C Minutes (May 08) PDF Print E-mail

VICTORIA PARK P & C

MEETING HELD 14/05/08

Meeting opened:

7.10pm

Attendance:

Lisa Rapley, Michael Hansen, Michael Post, Marianna Boland

Kathy Walz, Leon Walz, Raelene McBride, Jacqui Patterson

Apologies:

Heather Fortescue, Julianne Allwood, Col Morris

Minutes of previous meeting taken as read.

Moved that they be accepted as a true and correct record

Moved: Marianna Boland Seconded: Jacqui Patterson

Business arising from Previous Meeting:

Breakfast Club – This has proved to be very popular with numbers increasing each week. Last Monday

220 students used the service. Children with genuine needs are turning up. Year 7 volunteers are working

well. There has been a slight impact on the tuckshop takings.

Drink machine for staff room – Stacey Brazil has received a presentation from Coca Cola. Passed on to

Michael Hansen who will discuss with Col when he returns.

Correspondence Outwards:

Nil

Correspondence Inwards

- General invoices & catalogues as per correspondence folder.

- Telstra – re: change to billing monthly instead of quarterly.

- ACSEA – committee manual at reduced cost of $250 – Marianna to organise one.

Treasurer’s report – “As per Raelene McBride’s report”

“ Well everything seems to be going ok except for the tuckshop who don’t “like” us very much at this point

in time due to the cash register being part of their daily routine. I’m sure it will all sort itself out – just a

few teething problems.

We have a bank balance of $135,196.40 as of the 30

we put some of it in a Term Deposit but this was voted against. I would really like to put at least $60,000

into a term deposit for a last six months. I know we have earmarked some of the funds but still feel we are

going to benefit from doing this. The Fundraising Committee is starting to fundraise this month so these

funds will be accessible.

The Tuckshop has made a loss of $302.51 for the month of April. The reasoning is sales are down by

$1,450.00 and the cost of stock has gone up by $2,284.18 for the month but of course these figures vary

from month to month. However we have made a profit of $8,869.14 for the year so far.

The Uniform shop has made a loss of $2,195.86 for the month of April. The reason for this is purchases for

the shop were $4,976.86 which was for 130 T-Shirts, 50 Chair Bags, Navy Jumpers, Dresses and Hats. The

T-Shirts are now costing $23.21 to buy. We will need to increase the price to make a better profit to cover

the Eftpos facility cost. Everything else seems to be fine at the moment. We have made a profit of

$5,586.80 for the year so far.

I would like to have the accounts that were paid in April which were $15,047.89 be ratified.

th April, 2008. I had suggested at the end of last year

Moved: Raelene McBride Seconded: Marianna Boland

Administration Report:

As per Michael Hansen’s report in Col Morris’s absence – copy attached to minutes.

Moved: Michael Hansen Seconded: Jacqui Patterson

Uniform Shop Report

Please refer to Treasurers Report

Fundraising Committee – “Linda Keates & Lisa Rapley”

Please refer to report attached.

Linda brought up a couple of other fundraising ideas.

Parent Direct toy catalogue – 20% of sales would come back to the school.

This would be geared more towards the lower grades.

Calendars/Picture Plates - Linda to discuss with Margaret Dean to see which would be preferable.

Moved: Linda Keates Seconded: Lisa Rapley

Tuckshop Committee Report – Kathy Walz

Sports Day menu for 23

Cash register is up and running. There have been some initial teething problems. Only $6 out last Friday

when Kathy worked.

Raelene has created a spreadsheet to track items which are selling well.

rd May is out.

Moved: Kathy Walz Seconded: Stacey Brazil

General Business:

QCPCA re: Compulory Student Protection Management Strategy.

This needs to be endorsed and implemented by 30

Meeting needs to be held with Col and committee members.

th June, 2008. Marianna to peruse literature.

Term Deposit –

three months at a time.

Under a unanimous vote, it was agreed that $60,000 is to be invested in a term deposit for

Next Meeting: Wednesday 11/6/08

Meeting Closed: 8.00pm

 
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